Our client in Fort Saskatchewan is looking for a full-time receptionist.

The successful candidate must have minimum 2 years experience handling a multi-line switchboard with exceptional communications and organizational skills. Must have the ability to multi-task and prioritize workload.

The Receptionist must present a professional manner in person and on the phone while maintaining the front office and general office duties. Must pride themselves on the ability to provide top quality customer service — internally and externally.

Duties

• Office opening and closing procedures
• Answering incoming calls from 8am to 12pm and 1pm to 4:30 pm
• Checking voice mailboxes throughout the day (both phone system and TELUS)
• Recording and maintaining all required system greetings
• Support for and training of co-workers
• Maintaining phone lists
• Greeting all visitors to the office (clients, vendors, etc.)
• Offering beverages to clients
• Ensuring meeting areas are clean and stocked with supplies
• Making food arrangements as required (snacks, order in lunch , make reservations etc.)
• Maintaining and organizing Phoenix SWAG
• Monitoring and ordering of office supplies
• Incoming and outgoing couriers and mail
• Photocopier maintenance, including monitoring and ordering of supplies and arranging service when required
• Water and shredding service coordination
• Filing and other miscellaneous office duties
• General office duties such as:
• Emptying kitchen garbage during the week as needed
• Cleaning out fridge (food, expired condiments etc.) every Friday at 4:15pm
• Running and unloading dishwasher every Friday after lunch

Assist with Safety Program – daily check-in and check-out procedures, emergency evacuation warden, weekly office inspections, monitoring first aid certification.

And other general and front office administration as required

This is a temporary to permanent position after one month. Salary range is $18-$20 per hour. Please submit your resume to Analyn Brownlee at analyn.brownlee@taylorbrownlee.com This position will remain open until a suitable candidate is found.

Thank you in advance for your interest.

Our downtown client is looking for a full-time Administrative Assistant position.

The Administrative Assistant works primarily with the Executive Director and the Administration Team to ensure the efficient management of organizational capital, including human resources, financial resources, infrastructure (physical and technological), and knowledge-based resources. The Administrative Assistant provides general administrative support to the Executive Director and the Administration Team.

Summary of Duties & Responsibilities

• Track employee vacations, time in lieu, and earned day off schedules;
• Support and maintain hardware and software, including tracking licenses, addressing technical issues (personally or by contracted services), managing phone and scanner directories, server backup, and maintaining manuals;
• Provide training or orientation on office systems and infrastructure;
• Provide backup for processing of customer payments, daily deposits, and accounts payable;
• Provide general administrative support to the Executive Director and Operations Manager (Administration Team);
• Handle incoming and outgoing mail, faxes, record-keeping, and filing;
• Prepare and send correspondence (e.g. welcomes, confirmations, contracts, materials, thank you notes);
• Book conference calls, travel, accommodations, and meetings (including ordering food, booking facilities, and preparing materials);
• Enter data into, and retrieve data from, a customer relationship management system;
• Fulfill customer service duties (on an as-needed basis);
• Prepare, administer, and collate data from surveys; and
• Perform other administrative activities, as required, such as ordering office supplies and purchasing cards or gifts.

When workload demands dictate, the Administrative Assistant provides support to other teams. Those in supporting roles are also expected to participate in a phone rotation.

To be successful in this role, you must be a team player, enjoy working in a challenging, dynamic and unique environment and excel in multi-tasking, organizational, and time management.

Qualifications and Competencies

The Administrative Assistant should have several years of experience as an office administrator, executive assistant, or senior administrative assistant. Post-secondary education in a related field is an asset.

Salary range: $37,000 – $41,500 per annum depending on experience plus benefits. Company also offers every third Friday off each month plus 3 week vacation per year.

This position will remain open until a suitable candidate is found.

To apply for this position, please email your cover letter and resume to Analyn Brownlee at analyn.brownlee@taylorbrownlee.com or use the form below:
 
[contact-form-7]

Our downtown client is a well-respected, non-profit association providing educational and professional development for Alberta lawyers, their staff and articling students.

They are seeking enthusiastic candidates for Administrative/Program Assistant positions. Must have exceptional communication and interpersonal skills, be detail oriented and possess superb technical and computer skills. Commitment to excellence is a must. Legal background is an asset but not a requirement. This firm offers an extremely positive work environment, every third Friday off and advancement potential. Please note that these are temporary to permanent positions after one month.
Starting salary: $35-$41 K/Annum with benefits.

Please direct applications to analyn.brownlee@taylorbrownlee.com

Or fill out the form:

Our client in Fort Saskatchewan is a well respected full service land broker, focusing on pipeline, exploration, electrical and road projects. They are currently looking to fill a Land Administrator. This is a temporary position with a strong possibility of becoming a permanent for the right candidate.

To be considered for this position, you must have a good working knowledge in all areas of surface land administration, with over five years of experience in a surface land administrator role is preferred. Ability to analyze and interpret different forms of data, such as survey plans, agreements and title searches and the willingness to learn new processes and procedures and to assist in all areas of surface land administration.

Must have attention to detail, with superb time management and organizational skills and excellent communication skills.

Duties and Responsibilities:

• Preparation of all required documentation for the acquisition of right-of-way, work space, third-party consents, damage settlements, rent reviews, etc.
• Ensuring adherence to all regulatory requirements (ERCB, ASRD, NEB, OGC,etc.)
• Preparing line lists; Analyzing and reviewing survey plans
• Searching titles including fee simple, crown, conservation, corporate and historical
• Preparation and filing of land title registrations, Crown surface applications, etc.
• Data entry and preparation of various reports for projects
• Working with other Land Administrators as well as Land Agents and Project Managers to ensure consistent results for our clients

Other Required Skills and Experience but not limited to:

• Proficient knowledge of MS Office Suite, including Access
• Commissioner for Oaths (Alberta)
• Land Administration Certificate is not required, but would considered an asset

This is a permanent full-time position offering $48K – $55k /annum plus health benefits.

Summary

• Relevant post-secondary education – BA in English
• Copy editing; proofreading; research; referencing legal citations and noting up
• Minimum of six months experience
• Exceptional spelling, punctuation, grammar and proofreading skills
• Superb technical/computer skills and social media savvy
• Excellent written and verbal communications skills
• Commitment to excellence
• Detail oriented and some legal background is an asset
• This position will remain open until a suitable candidate is found.

Please send your resume to edmonton@taylorbrownlee.com or use the form below.

Thank you in advance for your interest

Government experience is an asset but not a requirement, and a minimum of one year experience in administrative or secretarial position is also a great asset.

Summary

• Must have strong written and verbal communication skills
• Strong knowledge of Microsoft office and other computer skills are good asset
• Ability to work well in a fast- paced and deadline oriented environment
• Can work independently or with a team
• Attention to detail, accuracy and well organize to meet deadlines
• Other general office duties as required

If you are interested in working as a temporary employee and have several years of office experience relevant to the above position, we encourage you to submit your resume to edmonton@taylorbrownlee.com or use the form below

Temporary employees of TBP are paid on a weekly basis (every Thursday of the week).

Please note: we do not advertise all our job openings due to the urgency of some positions.

Many of our temporary positions require us to fill them immediately. Therefore, if you want to be included in our database, we encourage you to submit your resume and we will contact you to come in for an interview. Thank you in advance for your interest.

Please submit your resume to edmonton@taylorbrownlee.com or use the form below.

Thank you in advance for your interest.

Duties and Responsibilities

Reception duties

• Telephone system
  • Answering incoming calls from 8 am to 12 pm and 1 pm to 4:30pm
  • Checking voice mailboxes throughout the day (both phone system and TELUS)
  • Recording and maintaining all required systems greetings
  • Support for and training of co-workers
  • Maintaining phone lists
• Greeting all visitors to the office (clients, vendors, etc.)
  • Offering beverages to clients
  • Ensuring meeting areas are clean and stocked with supplies
  • Making food arrangements as required (snacks, order in lunch, make reservations etc.)
• Monitoring and ordering of office supplies
• Incoming and outgoing couriers and mail, including monitoring and ordering of applicable supplies
• Photocopier maintenance, including monitoring and ordering of supplies and arranging service when required
• Filing, organizing, water and shredding service coordination

General office duties

• Emptying kitchen garbage during the week, as needed
• Cleaning out fridge (food, expired condiments, etc.) every Friday at 4:15 pm
• Running and unloading dishwasher every Friday after lunch

Assist with safety program

• Daily check-in and check-out procedures
• Monthly vehicle inspections
• Monitoring first aid certification
• Vehicle insurance coverage for all PMs and Lags
• Weekly office inspections
• Emergency evacuation warden

Finance

• Entering all land title and courier charges into Harvest, and preparing report of same
• Maintain AASLA financial records

Land administration assistance

• Initial processing of all contact reports
• Maintain reference materials and map library
• Assist Land Administrators, as required

• Receptionist
• Office assistant
• Administrative Assistant
• Records Clerk
• Finance Clerk
• Accounts Payable/Receivable Clerk
• Accounting Assistant
• Payroll Clerk

If you are interested in working as a temporary employee and have several years of office experience relevant to the above positions, please submit your resume at edmonton@taylorbrownlee.com.
Temporary employees of TBP are paid on a weekly basis (every Thursday of the week).

While experience is an asset, our client will provide the successful applicant training in all practices and procedures used by by the company in auto windshield repair and replacement, so newcomers to the industry will be considered. Our client will provide all necessary tools and equipment.

The position involves doing in-shop repairs and replacements and assisting two certified technicians already on staff.

If you are interested in a career in a growing industry, this is an excellent opportunity with a proven national company. This is a junior position that will pay minimum wage during a three-month probabionary period, with compensation to be reviewed.

Send resumes to: analyn.brownlee@taylorbrownlee.com

Our Downtown client, a non-profit association, is seeking an enthusiastic admin assistant with exceptional writing and interpersonal skills. This position would be of special interest to B.Eds who want to be involved in the educational field but not necessarily in a teaching capacity. Admin experience, good computer skills, excellent proofreading, social media savvy and a commitment to excellence are musts. This firm offers an extremely positive work environment, every 3rd Friday off, 4 weeks plus off a year and advancement potential.
Starting salary: $35-$41 K/Annum with benefits.

Please direct applications to jenny.yee@taylorbrownlee.com