Education/Administrative Assistant – FILLED

We are recruiting for an Education Assistant on behalf of our client in the not for profit sector.  They are well-respected in the legal community and provide educational and professional development to Alberta lawyers, law firms and their staff.  

Our client is located in the heart of downtown, right next to the new arena where all the action is.   

This position will report directly to the Education Director and provide general administrative support to the Education Team.  To be successful for this position, you must have 2-4 years office administrative experience, preferably in an educational institution setting.  As a skilled administrator, you must possess strong technical skills, be highly organized and self- sufficient. You must have the ability to work with minimal supervision and maintain a good working relationship with your team while providing administrative support.  In addition, you must be able to communicate effectively — verbal and written — and have the flexibility to assist and provide administrative support when needed.

SUMMARY OF RESPONSIBILITIES AND QUALIFICATIONS:

  • Provide general administrative support and backup for the Education team
  • Handle incoming and outgoing mail, faxes, record-keeping, and filing
  • Prepare and send correspondence (e.g. welcomes, confirmations, contracts, materials)
  • Book conference calls, travel, and meetings (including ordering food, booking facilities, and preparing materials)
  • Enter data into, and retrieve data from, a customer relationship management system
  • Fulfill customer service duties (on an as-needed basis)
  • Prepare, administer, and collate data from surveys
  • Prepare name tags, tent cards, attendee, and faculty lists
  • Organize, compile, and distribute materials for instruction and evaluation
  • Administer online registrations and subscriptions and fill publication orders
  • Format materials for publication
  • Convert content to various formats (e.g. doc, docx, pdf, epub, html, mp3, mp4)
  • Upload content to online platforms (e.g. LMS, wiki, e-commerce platform, video sharing platform, etc.)
  • Deal with technical login or access issues for customers
  • Process marking sheets, upload grades, and send out marking requests

We invite you to submit your resume with cover letter in Microsoft Word format only to edmonton@taylorbrownlee.com.

Only selected applicants will be contacted.  Thank you for your interest and we wish you all the best in your career search.